From vendor to payable
Buy what you need, bill what you received
MercExe Purchase is the procure-to-pay chain for a trading business. Receiving on the floor is WMS; the documents that start it live here.
Parties
Vendors
Keep company, individual, and walk-in vendors with contact, GSTIN, payment terms, and price list. Import and export vendor lists when you onboard a new site.
- GSTIN and billing state on the vendor, same tax rules as sales
- Payment terms and price list used on POs and bills
- CSV import and export from the vendor list
Commit
Purchase orders
Raise a PO, confirm it, print or send it, then receive shipments against it. A PO can arrive in parts. Create the vendor bill when the delivery is ready to pay.
- Draft through sent, partially received, billed, closed, or cancelled
- Receive shipment from the PO; multiple inbound deliveries per order
- Print, email, or WhatsApp the PO PDF
Arrive, bill, credit
Shipments, bills, and vendor credits
Track what the vendor sent, what you owe, and what they credited back — without splitting payables into a second product.
Bills
Vendor bills are the payables. GST lines follow vendor GSTIN. Confirm, print, send, and record payment against the bill linked to the PO or shipment.
- GST on purchases from vendor GSTIN and state
- Payment status on the bill list
- Print, email, or WhatsApp the bill PDF
Vendor credits
Record a vendor credit note for returns or price adjustments. Redeem it against bills or as an advance on the next vendor payment.
- Same tax structure as a bill, in reverse
- Apply credit when you pay the vendor
- Generate using AI can draft a credit from paper
Settle
Vendor payments
Pay bills from cash, bank, or cheque. Record an advance, apply unused advance or vendor credit, and capture TDS where it applies. The payment receipt prints, emails, or goes on WhatsApp.
- Allocate one payment across bills
- Redeem vendor credits and advances
- Posts to the same books as Accounting
Paper in
Generate using AI
Photograph or upload a vendor invoice or PO. Generate using AI reads the page, matches the vendor and items, and creates a draft purchase order, bill, or vendor credit you review before it posts.
- Start from Purchase Orders, Bills, or Vendor Credits
- PDF, PNG, or JPEG — including a phone picture of printed paper
- See Generate using AI
Bulk
Import and export
Bring vendors, purchase orders, bills, and vendor credit notes in from file. Export the same lists to Excel or PDF from the screens your team already uses.
- Import vendors, POs, bills, and vendor credits
- Export filtered lists from each document screen
Why MercExe Purchase
PO, receipt, and bill stay linked
Partial deliveries do not orphan the order. You bill what arrived, not a second spreadsheet.
Payables on the same chain
Vendor payments, advances, and credits post with GST to the books you already run in Accounting.
Paper vendor invoices are allowed
Generate using AI drafts the document. You still confirm matches before anything is saved.
Warehouse does the dock work
Purchase starts the inbound shipment. WMS runs scan receive and putaway on the floor.
See procure-to-pay on your vendors
Walk through a PO, inbound shipment, bill, and vendor payment with a product specialist.
Request a demo